Minutes of the Annual General Meeting, 2017

Please find below the minutes of the AGM:

MINUTES of the EIGHTY NINTH ANNUAL GENERAL MEETING of the SCOTTISH GUILD OF SERVERS, held at All Saints, St Andrews

9th September 2017

  The meeting commenced with prayer.

The Warden Rev Canon Jeremy Paisey presided.

Members signed the attendance sheet.

APOLOGIES Apologies were intimated from Peter Keat, David Page, Holy Trinity Church, Matthew Pemble, Mary Clare McMillan, Rachael Penman, Fred Jack, Bill Rodger, Susie Hill and Dunoon Fraternity.
MINUTES The Minutes of the 2016 Annual General Meeting, having been posted on the SGS website, were taken as read with the added comment from Father Martin Robson relating to the inclusion of the action plan as part of the minutes. The minutes were approved and signed as a true record.
MATTERS

 ARISING

Manual- it was noted that further discussion regarding the Manual was required. There was some feeling that the manual was in need of updating. This will be brought to the next Council meeting.
ACCOUNTS The financial statement was shared with attendees.

Due to ill health Bro Alan Hall has had to resign from his position as Almoner. Bro Barry Nisbetwas able to reclaim the accounts and with help for Lorraine Paisey the accounts were brought up to date for today’s AGM.

ORDINARY FUND: The financial position continued to improve thanks to the continuing generous response to the Annual Levy.

EDUCATION FUND: Members were encouraged to seek applicants for support from the fund so that it could fulfil its purpose of facilitating suitable religious education and training.

The Accounts were approved unanimously; copies are appended.

Thanks and Prayer were offered to Bro Alan Hall for his services as Almoner.

 

SECRETARY

-GENERAL’S

REMARKS

 

 

 

 

The Secretary-General welcomed all who had attended and thanked everyone at All Saints, St Andrews for hosting the festival and AGM.   The service was wonderful and the lunch provided was fantastic. Thank you to Sis Sheena Liddellfor her work at MC of the Mass.

Bro Barry Nisbet thanked members of Council for all their assistance and support throughout the year and to special thanks to the Warden for his spiritual support.

Many members had again been generous in their response to the Annual Levy.

The Guild welcomed 16 new members over the last year and all members were thanked for their support of Guild activities.

The Guild’s on-line presence has been developed over the last year with the Facebook page becoming more popular and with the updated website- Thanks to Bro Matthew Pemble for his work on this. The old website is still proving difficult to override but work will continue with this.

Bro Barry Nisbet finished his remarks by reminding members that the Guild is a small organisation that must be valued by all members if it is to be sustained. He encouraged members to support our on-line endeavours by offering photographs and updates to be posted.

 

Action Plan

Following on from the Matters Arising it was agreed that the Manual will be looked at as part of the Action Plan. It was noted that Manual was developed some years ago and reflected the thoughts of the Warden at that time. Members were encouraged to send remarks to the Secretary General and these can be brought to Council for comment.

Sis Sheena Liddell shared the current plan which has been devised following the recent survey of Guild Members. Points for further discussion were as follows:

Away Day/ Retreat: There was a good response for AGM attendees that this is something that would be of interest to members. There was general feeling that a social event such as a weekend retreat might enable members from further afield to attend.

Fraternity Guardians: Council will look at how Fraternities are supported as there is a lack of members taking on the responsibility of Guardian.

These points will be added to the current action plan and discussed further at the next Council meeting.

ELECTION OF OFFICE- BEARERS

 

Chaplain General– Father John Penman (3 Years)

Secretary General– Sis Vicki Paterson (3 Years)

Almoner– Sis Alison Ballantyne (1 Year)

Proposed –  Bro Barry Nesbit

Seconded- Fr John Penman

Council Members  

Sis Trudi Hill

Sis Maureen Langford

There is currently a vacancy in Council Membership- this will be brought to the next Council Meeting

 

AOCB

Medal and Manuals: Bro Richard Smith proposed that the Council consider a small rise in the charge for medals and manuals- this is mainly due to the cost of postage.

Action: Added to Agenda at next Council meeting

Canon 31: Fr Martin asked that consideration be taken with regards to Canon 31 and perhaps within the manual or as part of the website correspondence the Guild needs to be overt in its response to its position and guidance to be given to servers in relation to participation in services.

Action: To be discussed at future Council meeting

Women Clergy: Fr Martin encouraged the Council to ensure that the Guild’s position regarding women clergy was clear. As there is a feeling that many are under the impression that the Guild is outdated with its views regarding women clergy.

Action: To be brought to the Council for further discussion.

Vote of Thanks The Warden thanked everyone for the success of the day’s proceedings, including Father AlasdairColes and the Clergy of All Saints, St Andrews. His thanks were extended to the organist, choir and those who had organised the tea and refreshments.

The Secretary-General thanked the Warden for his services to the Guild and for chairing the AGM.

 

The 90th Festival and Annual General Meeting

The 90th Annual Festival and Annual General Meeting will take place on Saturday 8th September 2018 at

St Bride’s Church
69 Hyndland Road
Glasgow
G12 9UX

The Festival will commence with High Mass at 1pm

Celebrant – The Warden

This will be followed by refreshments and the A.G.M.

Included in the business of the A.G.M. will be the elections of:

  • Warden
  • Almoner

 

For those arriving early there will be Rosary at 12 noon.

Benediction will be given at 3:45pm.

Servers are asked to wear Cassocks and Cottas or Surplices; or Albs.

Clergy are asked to wear Cassocks, Cottas or Surplices and White Stoles.

All to be robed by 12.50pm

 

All members of the Scottish Guild of Servers, all other Servers, their friends and relations are invited to attend.

Server Training Session – 17 Nov

A training session, open to all members and prospective members of the Scottish Guild of Servers, is to be held on Saturday 17 November 2018 in St Michael and All Saints Church, Edinburgh from 9.30 am to 12.30 pm.

The programme will consist of a short talk on ‘The Ins and Outs of Serving’ followed by a choice of 2 of 4 workshops:

  • Serving Roles
  • The Services of the Church
  • Using a thurible
  • Setting Up for the Eucharist.

Tea and coffee will be provided on arrival and midway through the session and a sandwich lunch will be provided at the end.

The session is free of charge.

If you are interested in taking part, please complete the application form below and return to:

The Secretary General

Vicki Paterson, 16 Craigmount Drive, EDINBURGH EH12 8DB

Email: secretary-general@scotserve.org.uk

Application Form

Download here: Server Training Application

Detailed Information on the Programme.

  • The Group Talk is for all participants and will consist of the following:
    • Vocation of a Server
    • Vestments, Sacred Vessels and their use
    • Explanation of Liturgical colours
    • Symbolism of Pall and Corporal
    • Meaning behind what we do during Mass
  • The 4 Workshops out of which participants will be asked to choose 2:
    • Serving Roles – MC, thurifer, acolyte, crucifer and boat bearer; serving moves and postures including processing, standing, bowing, kneeling, genuflecting, sitting as well as handing cruets and the lavabo.
    • Services of the Church – Eucharist, Morning and Evening Prayer, Compline and Evensong and Benediction
    • Using a Thurible – the use of charcoal and incense, the rhythm of swinging the censor and censing the congregation
    • Setting up for Mass – laying out chasuble, stole, maniple, girdle, alb and amice and preparing the chalice.

 

 

Minutes of the Annual General Meeting, 2016

Please find below the minutes of the AGM:

MINUTES of the EIGHTY EIGHTH ANNUAL GENERAL MEETING of the SCOTTISH GUILD OF SERVERS, held at the CATHEDRAL CHURCH of St MARY, Palmerston Place, EDINBURGH on Saturday 3rd September 2016

  The meeting commenced at 3 30 p.m. with prayer.

The Warden Rev Canon Jeremy Paisey presided.

28 members signed the attendance sheet

548 APOLOGIES Apologies were intimated from Rev Father D Strachan; Very Rev A.Swift (Holy Trinity, Dunoon), Rev C.Fraser (St Peter’s, Kirkcaldy) , Bro A Hall (Almoner),Sister Irene Rose ( St Ninian’s Cathedral, Perth), Guardian Bro B Lintott & members of Oban Cathedral Priory, Bro A. Odumsi (St John’s, Princes Street, Edinburgh), Bro C. Bartos, and Bros F.Wilson, Bill Rodger and I Chaffer (all St Mary and St Peter, Montrose)
549 MINUTES The Minutes of the 2015 Annual General Meeting, having been circulated, were taken as read, approved and signed as a true record – Proposed by the Chaplain- General, seconded by Bro Richard Smith.
550 MATTERS ARISING There were no matters arising.
551 ACCOUNTS In the absence of the Almoner/Treasurer, the Warden summarised the financial statement.

ORDINARY FUND: The financial position continued to improve thanks to the continuing generous response to the appeal.

EDUCATION FUND: Members were encouraged to seek applicants for support from the fund so that it could fulfil its purpose of facilitating suitable education and training.

On a proposal from Bro Matthew Pemble seconded by Sister Vicki Paterson, both sets of Accounts were approved unanimously. Copies are appended.          

 

552 SECRETARY-GENERAL’S

REMARKS

 

 

 

The Secretary-General welcomed all who had attended and thanked the Cathedral for hosting the Festival and AGM.

He thanked members of Council for all their support. Many members had again been generous in their response to the annual appeal. He had issued a paper Newsletter. He welcomed all new members who had been admitted during the last year and asked all members to support Guild activities. The position of Secretary-General will be shared between himself and Sister Vicki Paterson who has thankfully agreed to take on the role fully next year.

 

 

553 REPORT OF MEMBERSHIP SUB-COMMITTEE    

 

Sister Sheena Liddell for the Sub-Committee reported on some of the conclusions from the online survey that members took last year. The Sub-Committee is to meet to review this further and will continue to liaise with the Council to bring forward recommendations. An important matter still to be addressed is to review the format of the Annual Festival – all suggestions (radical or not) were welcomed.

 

554 ELECTION OF OFFICE- BEARERS

 

Sister Vicki Paterson has agreed and would be nominated for Secretary-General next year. It was agreed that she would be Assistant and Brother Barry Nisbet would be Secretary-General and they would work together over the next year to ensure a smooth transition.
555 NEWSLETTER/WEBSITE/FACEBOOK

 

As the Newsletter has proved expensive to produce it was agreed that the Guild needed a revised way of communication with its members. Sister Vicki Paterson has recently started a Facebook page which she will co-manage with Brother Matthew Pemble.

Members are encouraged to forward any news and photographs to them to share in this page.

Brother Matthew Pemble has successfully reinstated the website using a WordPress format. He is currently inputting information to this site and he would welcome any historical information regarding the Guild. This website will also be linked to the Facebook page and it is hoped that together they will provide the Guild with an up to date online presence. Again members were urged to share any news etc with Brother Matthew Pemble and Sister Vicki through the Guild email addresses.

Brother Barry Nisbet and Sister Vicki Paterson will work on getting current email addresses from Guild members.

There was some concern voiced with regard to members who do not have on-line access and it was agreed that limited paper copies of any newsletter, minutes, etc would still be made available.

556 GREETINGS from the GSS Bro Peter Keat extended greetings to our Guild from the Guild of Servants of the Sanctuary (England and Wales)
557 SALES Bro Alfred Jack (St Mary and St Peter, Montrose) kindly volunteered to take over the Sales Stall at the Festivals from Bro Francis Wilson (same priory) who had done this task for very many years
558

ANY OTHER COMPETENT BUSINESS

The Warden thanked everyone for the success of the day’s proceedings, including the Chapter and clergy of the Cathedral especially the Vice-Provost, as also the duty servers and organist and those who had organised the tea and refreshments.

The Secretary-General thanked the Warden for his services to the Guild and for his conduct of the AGM.

Please note that copies of the Accounts, mentioned in Section 551 above, are not currently available on this website.

The Eighty-Ninth Annual Festival and Annual General Meeting

Will take place on Saturday, 9th September 2017 within

All Saints Church, North Street, ST ANDREWS, Fife

The Festival will commence with High Mass at 1pm

Celebrant – The Warden

This will be followed by the A.G.M after which there will be refreshments.

Included in the business of the A.G.M. will be:

  • The elections of Chaplain-General and Secretary-General.
  • A new Almoner is also required.

Benediction will be given at 3 45pm.

For those arriving early there will be short pre-Mass Devotions at 12 noon.

Servers are asked to wear Cassocks and Cottas or Surplices; or Albs.

Clergy are asked to wear Cassocks, Cottas or Surplices and White Stoles.

All to be robed by 12.50pm.

All members of the Scottish Guild of Servers, all other Servers, their friends and relations are invited to attend.

For those travelling by train there are frequent services to Leuchars railway station whence there is a very frequent connecting bus service to St Andrews.

The Eighty-Eighth Annual Festival and Annual General Meeting

The Eighty Eighth Annual Festival and Annual General Meeting

St Mary’s Cathedral, Palmerston Place, Edinburgh

Saturday 3rd September 2016

The Festival will commence with High Mass at 1.30pm

Celebrant – The Warden

Preacher – Rev Canon Dr Alison Peden

This will be followed by refreshments after which the A.G.M. will be held at 3.15pm

Included in the business of the A.G.M. will be the election of Secretary-General. The Council has nominated Bro Barry Nisbet and Sister Vicki Paterson jointly.

Benediction will be given at 4.15pm

Servers are asked to wear Cassocks and Cottas or Surplices or Albs.

Clergy are asked to wear Cassocks, Cottas or Surplices and White Stoles

All to be robed by 1.15pm

All members of the Scottish Guild of Servers, all other Servers, their friends and relations are invited to attend.

JBC Nisbet, Secretary General 4/8/16